Workflow audit
We map how work really moves through your team and rank what is worth automating, and what is not.
- Prioritised list of automations
- Honest no where AI won't pay off
AI consultancy that ends in working software, not a slide deck
You know AI could save your team time. You don't know where to start, and you don't want a six-month strategy project. We find the manual work worth automating, then build it inside the systems you already use.
Who this is for
Owners and operations leads at companies with roughly 10 to 250 people, in the Netherlands and the UK. Your team spends hours a week retyping, copying between tools or chasing things by hand.
You don't need an AI strategy for its own sake. You need the three or four tasks that cost the most time to stop costing it.
Advice and the build, from one team
Implementation
We build and connect the automation inside your existing tools: ERP, CRM, inbox, spreadsheets.
- Integrated with your stack
- Your team trained on it
Workflow automation
Data entry, handoffs and follow-ups that software should do run by themselves.
- No more copy-paste between tools
- Automatic follow-ups
Custom internal tools
When no off-the-shelf tool fits, we build the back office or assistant around how you work.
- Custom back offices
- AI assistants for your workflow
Where it usually pays off first
The same handful of tasks come up in almost every audit.
Order intake
Orders arriving by e-mail or PDF become draft orders in the ERP, with a person approving.
How AI reads orders and documents →CRM admin
Logging calls, updating deals and syncing tools happens without the rep touching it.
Kukki Cocktails case study →Invoices and reconciliation
Invoices are read, matched and flagged, so finance only handles the exceptions.
AI invoice reconciliation guide →Research and documents
Long documents are read and summarised against your own criteria in minutes.
BriMis case study →How it works
30-minute call
We look at your workflows together and say honestly whether we can help.
Audit and plan
We map the work, pick what to automate first and agree the scope before anything is built.
First working version
Something real running in your systems in weeks, then improved with your team.
Consultancy, agency or Big Four?
Different shapes for different problems. Here is the short version.
| Big Four / large consultancy | Freelance AI consultant | Khairos | |
|---|---|---|---|
| Best for | Enterprise transformation | One-off advice or a single build | SMBs that want advice and the build |
| Output | Strategy and roadmap | Varies by person | Working software in your systems |
| Time to something running | Months | Depends on availability | Weeks |
Using AI in the EU? Mind the AI Act.
Most companies that use AI tools have obligations under the EU AI Act already. Khairos Comply, our compliance practice with PNA, tells you where you stand.
Questions about AI consultancy
What does an AI consultancy do?
It finds where AI and automation will save your business time or money, and helps you put it in place. At Khairos that means an audit of your workflows followed by building the automations inside your existing systems.
What does AI consultancy cost?
It depends on the scope, so we don't publish a price list. After the call and the audit you get a clear scope and price before anything is built.
How quickly will we see results?
The first working version usually runs in your systems within weeks, not quarters.
Do we need technical staff?
No. We build, connect and maintain it. Your team uses it inside the tools they already know.
Do you work outside the Netherlands?
Yes. We are based in Maastricht and work with companies across the Netherlands, the UK and the rest of the EU.
Find out where AI would pay off for you
In 30 minutes we look at your workflows and tell you honestly what is worth automating.